Reporting directly to the Operations and Maintenance Contract Manager and ultimately to the Head of Operations and Maintenance, the Procurement Officer is responsible for providing procurement support to the operations and maintenance package for Moray East Offshore Wind Farm.
The Procurement officer will support in and determine best overall strategy to deliver cost effective solutions under their area of responsibility. The successful individual will be responsible for ensuring that the procurement service is delivered in line with our procedures.
- The Procurement Officer will work closed with the Operations and Maintenance Contract Manager.
- Ensuring compliance with Company procedures, including but not limited to Health and Safety Policies, and promoting a safety culture within the company.
- Ensuring compliance with Company Commercial procedures, including but not limited to Change and Decision Process, Contract Management Plan and Procurement Policy.
- Support the management and further development of the Supplier Management Database and pre-qualification of Suppliers, ensuring up to date information is on file, including but not limited to insurance certificates and ISO certificates.
- Supporting Contract Manager with Request for Proposals (RfPs) and Invitation to Tenders (ITTs). This includes but is not limited to:
o identifying bidder list;
o reviewing and preparing package documents, such as Instructions to Bidders, scope of Work, Pricing Schedule;
o choice of Contract and contracting strategy, payment process etc;
o preparing RfP / ITT document package for issue;
o clarifications and negotiations with bidders;
o recommendation to award; and
o feedback to unsuccessful bidders.
- Challenge scope specifications to determine where unnecessary costs can be eliminated and more value can be achieved.
- Liaising with new Suppliers and providing Accounts with relevant information to issue Purchase Orders. Prepare Change Requests and Purchase Order Requests.
- Liaise with end users to develop and review technical scope/commercial packages for competitive tender events.
- Coordinate the issuing of tenders and the evaluation of returns.
- Deal with claims mitigation and challenge cost disputes with 3rd party suppliers.
- Provide expert advice on supply chain risks, demonstrating in-depth market knowledge of both commercial and technical aspects.
- Use influencing skills to encourage procurement change and engagement across the business where applicable.
- Supporting live Contracts, including but not limited to:
o Assistance at Kick off Meetings;
o Preparation and management of registers, including Variations, payments, claims, disputes, positive obliations etc;
o Management of change, reviewing Variation Order Requests as per the Contract. Preparing Purchase Order VariationRequests;
o Providing ad-hoc assistance to Project Managers; and
o Reviewing invoices and create and manage invoicing / payment registers;
o Close out of Contracts and final accounts.
- Benchmark internally against comparable purchasing initiatives from the company’s portfolio of offshore wind projects.
- Support preparation of claims, acting together with the project management, team members, internal and external lawyers.
- Effectively communicate summaries of contractual obligations to the project team. Take responsibility for contract interpretation and advise the project team on the content of the contract in terms of scope, obligations and rights & remedies.
- Other ad-hoc procurement support to the Contract Manager and Operations and Maintenance package.
- Degree qualified (Quantity Surveyor, Business Administration, LLB, Supply Chain Management) or equivalent chartered membership or industry experience.
REQUIRED PROFESSIONAL EXPERIENCE:
- Procurement experience, having dealt with complex procurement contracts and high value spend portfolios in the offshore wind or oil and gas industry.
- Experience in managing services contracts and delivering significant savings within these contracts.
- Deep understanding of cost drivers on contracts, demonstrating transparency and overall value.
- Understanding of contract law (preferable experience with FIDIC and/or LOGIC contract styles)
- Computer literate, experience of MS Office packages (in particular Excel)
- Fluent English both verbal and written.
- Strong interpersonal skills.
- Strong communication skills.
- Ability to work under pressure in fast paced environment and on own initiative.
- Organized and methodical approach to overcoming challenges.
- The role will primarily be based at Moray East Offshore Wind Farms Operations & Maintenance Centre located in Fraserburgh, Aberdeenshire.
- Requirement to travel for limited durations of time with short notice to other locations such as Edinburgh, OEM facilities, offsite storage facilities etc.
Interested? Send in your CV below